HR Manager Security Statement

HR Manager is reserved for authorized users only.  Any attempt to gain unauthorized access to HR Manager is strictly prohibited.

In order to protect the information contained within HR Manager, the following steps have been taken:

• In order to login to HR Manager, one of two authorization/authentication methods is used:
  
  
  • For employees of the University of Pennsylvania, a valid PennKey and Password is required.  Your PennKey is unique and is linked to your user account for HR Manager.  Your PennKey Password should be known only to you, and must not be given to any other individual.
    
    
  • For non-employees of the University, your username and password is required.  Additionally, a security code must be entered as displayed on the login screen.  The security code will be displayed as an image and must be entered exactly as it is shown in the image.  This process significantly reduces the possibility of an automated program attempting to guess username and password combinations since the image is readable the humans, but not automated programs.
    
    
• While accessing HR Manager, your browser is connected to HR Manager securely.  HR Manager uses a Secure Socket Layer (SSL) connection to communicate between the application and your browser.  All communication is encrypted for security.
  
  
• HR Manager uses cookies to keep track of your user session.  Cookies must be enabled in your browser in order to use HR Manager.  The cookies that HR Manager uses are simply alpha-numeric session identifiers that allows HR Manager to keep track of your user session from page to page.  No personal or confidential information is stored within the cookie(s) and the cookie(s) are destroyed when your browser is closed.
  
  
• HR Manager will automatically log you out after 20 minutes of inactivity.
  
  
• When you have finished using HR Manager, it is highly recommended that you click the "Logoff" button at the top of the screen.  Closing your browser is also a recommended step, since closing your browser will destroy your session if you forget to click the "Logoff" button.
  
  
• Users of HR Manager are governed by the University's Policy on Acceptable Use of Electronic Resources. As noted in the policy, the following activites are considered violations of this policy and may lead to disciplinary action under standard University rules for misconduct and existing judicial, disciplinary or personnel processes or legal prosecution of outsiders:
  
  
  1. Intentionally damaging or destroying the integrity of electronic information.
  2. Intentionally compromising the privacy of electronic networks or information systems.
  3. Intentionally disrupting the use of electronic networks or information systems.

Note on Exporting/Printing Data: HR Manager allows for the viewing and exporting of confidential and sensitive information. It is highly recommended that data only be exported or printed when absolutely necessary. Exported data must be stored in an encrypted and secure format and should be destroyed when no longer needed. Any data that is printed must be physically secured and shredded when no longer needed.